BUILT-IN ACCOUNTING
See how property activity reaches your books.
A reservation deposit and a lot rent payment each leave a record you can follow, from the charge to the payment to your reports.
Sample data
The ledger report, with sample data.
Three steps
From the activity to the report
Record the activity
Reservations and lot rent make charges and invoices. You record each payment against the invoice it pays, by card online or as cash or check.
Follow it in the ledger
Every charge, payment, credit and void is a ledger entry with its date, so any balance can be traced to what made it.
Read it in your reports
Profit and loss, the ledger, the rent roll, money owed and tax reports all read from those same records.
What you can follow
Two things to trace: a deposit and a rent payment
A deposit is not income
A deposit is held for the guest. Returning it never counts as revenue. Forfeiting it makes a charge you can see, and that is when it counts.
A payment lowers what is owed
Record a lot rent payment on its invoice and the balance on Money owed and Aging goes down with it.
A void subtracts
Voiding a charge takes it back out of your totals, and the void stays in the ledger beside the original.
One count of revenue
Home, Finance and the reports all add revenue up the same way, from the same records.
The ledger report
See every entry in a date range, dated by when it happened, with a running balance.
Plain reports
Profit and loss, rent roll, money owed, aging and tax, for a period you choose.
Site Complete shows these records and reports. Your accountant decides how to treat them in your books.
Profit and loss
Income and expenses for the period you choose.
The same records that make the ledger make the profit and loss report.
Profit and loss, with sample data.
See Site Complete on a property like yours.
Book a short demo and we will follow a deposit and a rent payment through the books together.